Last updated : 13 Jun 2019    

Employers are required to register with the EPF within 7 days from when they first hire an employee.

An employer shall register with the EPF within 7 days from the date the employer becomes liable to contribute, that is as soon as an employee is employed.
Section 41(1), EPF Act 1991

Becoming A Registered Employer

Becoming A Registered Employer

Compile and prepare the documents required, and visit the nearest EPF Counter to register as an EPF Employer.

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Public Sector Employer

Who Falls In This Category, Such As:

  • Departments under the Malaysian Government
  • Public Schools/Public Higher Education Institutions
  • Statutory Bodies
  • Local Government
  • Public Commission

 


What You Need

Documents

  • Copy of the Director/Head of Department’s identification (MyKad/Passport)

Where To Register

  • Any EPF Counter

What You Will Get

  • Employer's Reference Number
  • Notice of employer registration
  • Employer's Registration Certificate (to be displayed at employers' premises)
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Private Sector Employer

Who Falls In This Category, Such As:

  • SSM Registered Sdn Bhd
  • SSM Registered Businesses
  • Government-linked Company or Government-linked Investment Company
  • Bank Negara Approved Banks

 


What You Need

Documents

  • Form 49/Superform
  • Copy of Certification of Company/Business Registration from SSM
    OR
    •    Section 15 - Notice of Registration
    •    Section 14 - Application For Registration Of A Company
    •    Section 17 - Certificate Of Incorporation Of Private Company
     
  • Copy of the sole proprietor/partner/director's identification (MyKad/Passport)

Where To Register

  • Any EPF Counter

What You Will Get

  • Employer's Reference Number
  • Notice of employer registration
  • Employer's Registration Certificate (to be displayed at employers' premises)
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Professional Bodies/Associations/Co-Operatives And Others (Non-SSM) Employer

Who Falls In This Category, Such As

  • Law/Architect/Accounting Firms
  • Political/Sports Bodies
  • Malaysian Medical Council (MMC) Registered Medical Practitioners
  • Voluntary Organisations/Non-profit/NGOs
  • Co-operative Commission Registered Co-operatives

 


What You Need

Documents

  • Copy of Certification of Professional Bodies/Associations/Co-operatives or others
  • Copy of the employer's identification (MyKad/Passport)
  • List of committee members of the professional bodies/societies

Where To Register

  • Any EPF Counter
  • Mail

What You Will Get

  • Employer's Reference Number
  • Notice of employer registration
  • Employer's Registration Certificate (to be displayed at employers' premises)
  • Application for more Employer's Reference Number

    An employer can apply to be registered under more than one employer's reference number to facilitate the monthly contribution payments.

    Example:

     
    Syarikat XYZ Bhd Employer's Reference No.
    For Staff 123456
    For Management 789100
  • Receiving Statement Through Email

    To receive statement via email, the employer must verify the email address at epostedlist@epf.gov.my as in the format below:

    • Employer number
    • Name of Company / Ministry / Department
    • Contact phone number
    • Email address
  • Registering an i-Akaun (Majikan)

    In addition to employer registration, you will be registered/will need to register as an user to facilitate you to pay contributions online.

    Step 1

    Forms can be obtained at the EPF counter or Website.

    1. Form KWSP 1 - new employer
    2. Form KWSP 1(i) - employers who have registered with EPF.

    Step 2

    Employer's representative submits documents to EPF officers for registration

    Step 3

    The EPF Officer rectifies the following documents:-

    1. Form KWSP 1/KWSP 1(i)
    2. Company Official Stamp

    Step 4

    EPF Officer register i-Akaun (Majikan)

    Step 5

    Employer's representative will receive the activation code via SMA on the registered mobile phone

    Step 6

    Employer's representative to active i-Akaun (Majikan) via myEPF within 30 days of registration.

    TAC Activation

    Transaction Authorisation Code (TAC) will be used for certain transactions on i-Akaun to ensure data security.

    Example:

    When a member or employer uses a Forget User ID or Password function, the TAC will be sent via a short messaging system (SMS).

    Employers can register their mobile numbers via i-Akaun or at any EPF counter.

    Terms for TAC activation:

    • Employer has registered i-Akaun

    • Employers who have registered a mobile phone number for TAC may make updates via i-Akaun or any EPF counter by filling in Form KWSP 1(i).
       

    1. Go to i-Akaun (Majikan) dan click on i-Akaun Activation (First Time Login)
    2. Read and click ‘Agree’ to Terms and Conditions, then click ‘Next’
    3. Enter EPF Employer Reference Number in User ID field and fill up the required fields to register
    4. Successful activation screen will be displayed and you can login to i-Akaun

Registering Your Employees

Part of your responsibility as an employer is to register your previously unregistered employees before the first contribution is made.

There are various ways to register your employees.

 
  • Employee Registration via i-Akaun (Employer)
    • Employers who have registered and activated their i-Akaun can register their employees online.
    • This method only applies to Malaysian citizens and permanent residents who have identification cards with 7 and 12 digits only.
    • Upon verification by the National Registration Department, the employee will be provided with an EPF membership number.
  • Auto Register via Monthly Contribution Form (Form A)

    Upon completion of form A which includes entering details such as MyKad number and employee’s name as per MyKad, employees who have not registered will be automatically registered with the EPF.

    This method is only applicable to Malaysians and Permanent Residents with MyKad.

  • Form

    Using the relevant forms, you can register your employees at the EPF Counter or mail when they meet the following criteria..

     

    What You Need

    Malaysian/Permanent Residents Non-Malaysian
    (Who chose to contribute)
    MyKad Passport or valid work permit or visa
    Form KWSP 3 (if required) Form KWSP 16B
      Form KWSP 3
  • Employee with MyKad

    This option requires the employees to be present at the EPF counter, where they need to give their MyKad and the registration will be done using the MyKad chip.

     

    Once confirmed, the employees will receive their EPF membership number.

  •   IMPORTANT REMINDER

    The Employer Reference Number must be presented when making any EPF contribution or in any dealings with the EPF.

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