Things you should know as an employer when it comes to updating information. The following information are vital and should be updated to the EPF before the next contribution payment’s due date for the related month.
Changes In Employer’s Name/Status And Address
It is your duty as an employer to update the EPF within 14 days of change of address.
For name or status change, such as Sole Proprietorship to Partnership, employers must notify the EPF within 21 days of change using the Form KWSP 1 (MAJ).
Retrenchment Of Workers
As an employer, you will need to inform the EPF if you find yourself in any of the situations mentioned below.
1. Stop employing workers temporarily
Employers who do not have employees for a given month need to inform the EPF by mail/email or other designated channels from time to time.
The EPF may cancel your Employer Reference Number if the employer has no liability to contribute/has no employee for a period of 6 consecutive months.
2. Do not have and does not intend to employ any employees
Employers who currently do not have employees and does not intend to employ any employees in the future should notify the EPF using Form KWSP 6 (Form B)/mail/email or other designated channels within 30 days.
If employers have started hiring again, please notify the EPF.
Termination Of Operations
An employer who wishes to terminate their operations shall notify the EPF by completing Form KWSP 6 (Form B)/mail/email or other designated channels within 30 days.
Employers must prepare and provide wage statements showing EPF deductions to employees. Section 42(1) EPF Act 1991
As an employer, you must provide a monthly wages statement or salary slip to your employees.
This statement or slip should reflect the employer’s share and employee’s share deductions.
The employer is responsible to contribute the employee’s share by deducting the employee’s salaries and the employer’s share. The contribution amount of employer and employee shares shall be based on the Contribution Rate (Third Schedule) of the EPF Act 1991.
Wages Statement/Salary Slip shall include the following:
Employee’s full name
EPF membership number
Wages/salary payment term (Example: daily/weekly/monthly)
Wages/salary amount for that period concerned
Payment wages/salary date
Other payments for the period concerned
Amount deducted for EPF contribution
Employer registration number
Amount paid by employer, for employer's share
Full name of employer/employer's representative, signature and statement date issued