An employer shall register with the EPF within 7 days from the date the employer becomes liable to contribute, that is as soon as an employee is employed.
Section 41(1), EPF Act 1991

Becoming A Registered Employer

Compile and prepare the documents required, and visit the nearest EPF office to register as an EPF Employer. 

Public Sector Employer

Who Falls In This Category, Such As:

  • Departments under the Malaysian Government
  • Public Schools/Public Higher Education Institutions
  • Statutory Bodies
  • Local Government
  • Public Commission

What You Need

Documents

  • Copy of the Director/Head of Department’s identification (MyKad/Passport)

Where To Register

  • Any EPF Counter

What You Will Get

  • Employer's Reference Number
  • Notice of employer registration
  • Employer's Registration Certificate (to be displayed at employers' premises)

Private Sector Employer

Who Falls In This Category, Such As:

  • SSM Registered Sdn Bhd
  • SSM Registered Businesses
  • Government-linked Company or Government-linked Investment Company
  • Bank Negara Approved Banks

What You Need

Documents

  • Form 49/Superform
  • Copy of the sole proprietor/partner/director's identification (MyKad/Passport)
  • Copy of Certification of Company/Business Registration from SSM
    OR
    •    Section 15 - Notice of Registration
    •    Section 14 - Application For Registration Of A Company
    •    Section 17 - Certificate Of Incorporation Of Private Company

Where To Register

  • Any EPF Counter
  • Online for companies registered with SSM

What You Will Get

  • Employer's Reference Number
  • Notice of employer registration
  • Employer's Registration Certificate (to be displayed at employers' premises)
*Companies registered with SSM and have registered as EPF Employers online can view the employer registration information here.  

Professional Bodies/Associations/Co-Operatives And Others (Non-SSM) Employer

Who Falls In This Category, Such As:

  • Law/Architect/Accounting Firms
  • Malaysian Medical Council (MMC) Registered Medical Practitioners
  • Voluntary Organisations/Non-profit/NGOs
  • Political/Sports Bodies
  • Co-operative Commission Registered Co-operatives

What You Need

Documents

  • Copy of Certification of Professional Bodies/Associations/Co-operatives or others
  • Copy of the employer's identification (MyKad/Passport)
  • List of committee members of the professional bodies/societies

Where To Register

  • Any EPF Counter

What You Will Get

  • Employer's Reference Number
  • Notice of employer registration
  • Employer's Registration Certificate (to be displayed at employers' premises)

Becoming A Registered Employer Accordion

Application for more Employer's Reference Number

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An employer can apply to be registered under more than one employer's reference number to facilitate the monthly contribution payments.

Example:

Syarikat XYZ Bhd

Employer's Reference No.

For Management

789100

For Staff

123456


Receiving Statement Through Email

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To receive statement via email, the employer must verify the email address at [email protected] as in the format below:

  • Employer number
  • Name of Company / Ministry / Department
  • Contact phone number
  • Email address

Registering an i-Akaun (Majikan)

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In addition to employer registration, you will be registered/will need to register as an user to facilitate you to pay contributions online.

Step 1

Forms can be obtained at the EPF counter or Website.

  1. Form KWSP 1 - new employer
  2. Form KWSP 1 (i) - employers who have registered with EPF.

Step 2

Employer's representative submits documents to EPF officers for registration

Step 3

The EPF Officer rectifies the following documents:-

  1. Form KWSP 1/KWSP 1(i)
  2. Company Official Stamp

Step 4

EPF Officer register i-Akaun (Majikan)

Step 5

Employer's representative will receive the activation code via SMS on the registered mobile phone

Step 6

Employer's representative to active i-Akaun (Majikan) via myEPF within 30 days of registration.

 

TAC Activation

Transaction Authorisation Code (TAC) will be used for certain transactions on i-Akaun to ensure data security.

Example:

When a member or employer uses a Forget User ID or Password function, the TAC will be sent via a short messaging system (SMS).

Employers can register their mobile numbers via i-Akaun or at any EPF counter.

Terms for TAC activation:

  • Employer has registered i-Akaun

  • Employers who have registered a mobile phone number for TAC may make updates via i-Akaun or any EPF counter by filling in Form KWSP 1(i).

  1. Go to i-Akaun (Majikan) dan click on i-Akaun Activation (First Time Login)
  2. Read and click ‘Agree’ to Terms and Conditions, then click ‘Next’
  3. Enter EPF Employer Reference Number in User ID field and fill up the required fields to register
  4. Successful activation screen will be displayed and you can login to i-Akaun

Frequently Asked Questions

Frequently Asked Question

Employer - REGISTER

When must employers register with the EPF and what are the documents required?

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According to Section 41(1) of the EPF Act 1991, employers must register with EPF within 7 days from the date of hiring. Employers must complete and submit KWSP Form 1, together with the Registration Form issued by the authorised persons (e.g. Form 49/Certificate of Registration by SSM. Employers will be given:

a. Employee reference number
b. Certificate of Employer Registration
c. Notice of Registration


What is online Employer registration for companies registered with SSM?

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a. It is an online facility for companies registered with SSM, to register as an EPF Employer in
    EPF website (www.kwsp.gov.my).
b. It provides online i-Akaun (Employer) registration facility as well for eligible employers.


Whom is this facility for?

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For a start, this facility is only for employers who are registered as companies with SSM (Sdn. Bhd. & Bhd.) to register as EPF Employers


Can employers who have registered under other categories in SSM use this facility?

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Employers who have registered under other categories in SSM CANNOT use this facility.


Why is this online facility only open to Employers who have registered as companies with SSM ?

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Currently, this online facility is only open to Employers who have registered as companies with SSM because information for Employers from this category have already been stored at the EPF.


Will this online facility be extended to employers from other categories?

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YES. This facility will be extended to employers from other categories and any facility improvements will be notified from time to time by the EPF.


What are the conditions to become an EPF Employer through this online facility ?

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Conditions to become an EPF Employer through this online facility are as follow:
a. Not registered as an EPF Employer yet
b. Have employees who are working
c. Registered as a Company with SSM
d. Each registration information keyed in during the registration process must be the SAME as the
information that has been registered/recorded in SSM for verification.

Who on behalf of an employer can apply for registration to be an EPF Employer through this facility?

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Employer themselves, representative from company or company secretary can apply for registration to be an EPF Employer through this facility.


What is the additional facility provided in the registration application to become an EPF Employer?

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The additional facility provided in the registration application to become an EPF Employer is i-Akaun (Employer) registration for eligibile employers.


How would employers know the status of registration application?

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Employers would know the status of registration application automatically during registration through the notification status whether successful or rejected.


What information would employers obtain after successful registration application?

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After successful registration, employers would obtain information as follows:
a. Employer reference number
b. Employer registration notice
c. Certificate of registration as an employer
d. Activation of i-Akaun (Employer) for eligible employers


Can employers retrieve the employer registration notice and certificate of registration if they have forgotten to download or print the document?

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Employers CAN download or reprint notice and certificate of registration by key in the registration information that have been registered in the registration screen.


Is this online employer registration facility safe?

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This online employer registration facility is SAFE as security measures have been taken to protect employer data.


What are the factors contributing to the rejection of registration application through online employer registration?

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Factors contributing to the rejection of registration application through online employer registration are as follow:
a.  Employer has been registered as an employer with the EPF.
b. The registration information keyed in during the registration information verification process is 
    NOT SAME as the information registered/recorded at SSM.


Where can an employer register as an EPF Employer if the online employer registration application is rejected?

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If the online employer registration application is rejected, an employer can register as an EPF Employer via applications made through the EPF Offices or contacting the EPF Contact Management Center at 03-8922 6000 for further inquiries.


Can an employer apply for registration under more than one reference number through this online employer registration facility?

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CANNOT. Employers can apply to be registered under more than one employer reference number through the EPF Offices.


Will this online employer registration facility eliminate the existing employer registration channel in the EPF counters?

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No. The employer registration channel in the EPF Offices remains the same.